May River Rod and Gun Club

Effective Date: August 15, 2026

Welcome to the official website of the May River Rod and Gun Club (“we,” “us,” or “our”), accessible via https://www.mayriverclub.org. We respect your privacy and are committed to protecting the personal data we collect through our website. This Privacy Policy outlines what information we gather, how we use it, and your choices regarding your data.

1. Information We Collect and Why We Collect It

Comments

When visitors leave comments on the site, we collect the data shown in the comments form, as well as the visitor’s IP address and browser user agent string to assist in automated spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to verify if you are using it. The Gravatar service privacy policy is available at https://automattic.com/privacy/. Upon approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to our website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images hosted on the site.

Contact & Support Info

If you reach out to us using the contact information provided below for support, member services, or inquiries, we will retain your communication info to address your specific request.

2. Cookies

We use cookies to optimize your browsing experience and manage account functionalities:

• Comment Cookies: If you leave a comment on our site, you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies persist for one year.
• Session Validation: If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
• Authentication and Display Preferences: When you log in, we establish several cookies to save your login information and your screen display preferences. Login cookies persist for two days, and screen options cookies persist for one year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies are securely removed.
• Content Authoring: If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

3. Embedded Content From Other Websites

Articles on this site may include embedded content (e.g., videos, images, articles, maps, etc.). Embedded content from third-party websites behaves in the exact same manner as if the visitor has directly visited the external website.

These websites may independently collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interactions if you possess an active account and are logged into that specific external website.

4. Data Sharing and Transfer

We do not sell your personal data to third parties. Data transfers occur strictly under the following technical necessities:

• Automated Systems: Visitor comments are processed through an automated spam detection service.
• Security Actions: If you initiate a password reset request, your current IP address will be safely included in the automated reset email to verify authorization.

5. Data Retention Periods

If you leave a comment, the comment and its metadata are retained indefinitely. This allows us to recognize and approve any follow-up comments automatically instead of holding them in a manual moderation queue.

For users who register accounts on our website, we securely store the personal information they explicitly provide within their user profile. All registered users can view, edit, or delete their personal information at any time (with the exception of their account username). Website administrators also possess permissions to view and update that profile data.

6. Your Rights Over Your Data

If you hold an active account on this site or have left comments, you have the right to request an exported file of the personal data we maintain about you, including any information you directly provided to us. You may also request that we erase any personal data we hold about you. This administrative right does not include any specific data we are legally obligated to keep for administrative, compliance, legal, or security purposes.

7. Contact Information

For any privacy-related inquiries, data export requests, or erasure demands, please contact our team directly at:

May River Rod and Gun Club
Email: info@mayriverclub.org